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SILVER SLO-PITCH SOFTBALL LEAGUE CONSTITUTION & BY-LAWS JANUARY 2013
ARTICLE I NAME
This, non for profit, organization shall be known as the Silver Slo-Pitch Softball League and shall be referred to as Silver League.
ARTICLE II PURPOSE
The objective of the Silver League shall be:
a. To give mature male persons who have attained at least their 45th birthday, of that calendar year, an opportunity to participate in the great game of softball.
b. To focus on good sportsmanship, this is a prerequisite for all who choose to participate.
c. To afford all members an opportunity to play regardless of age or athletic ability.
d. To promote activity that the whole family can enjoy.
ARTICLE III MEMBERSHIP
a. Membership in the Silver League shall be open to all male persons in the greater Northern Ohio area who have reached the age of forty-five years by December 31st of the current year.
b. The amount of the participation fees will be reviewed and set by the Board of Directors each December.
ARTICLE IV THE BOARD
Section 1 The Board of Directors
The board of directors shall consist of the President, Vice President, Treasurer, one (1) At Large member from both the Day and Evening Leagues, a division representative from each playing division, the current Past President, and the Umpire-in-Chief.
Section 2 The officers
The officers of the Silver League shall be the President, Vice President, Secretary and Treasurer.
Section 3 The President
a. The President will appoint a Nominating Committee.
b. The Nominating Committee will recommend to the Board, from the pool of current elected Board Members, or past elected Board Members who have served within the last 4 years, candidates for Vice President. This recommendation will take place at the August Board Meeting.
c. A majority vote of the Board members shall select the Vice President for a term of one (1) year. The election will take place at the September Board Meeting and prior to the Silver League Banquet. In the case of a Board membership of nine (9), five (5) affirmative votes are needed to elect the Vice-President.
d. The current Vice President will become President for one (1) year.
e. The current President will become Past President without option of becoming a Vice President again.
f. The current Past President will serve on the Board of Directors for a period of one (1) year.
Section 4- The Secretary
The Board of Directors, at the first meeting of the Board of Directors after September 30th, shall select the Secretary, for a one-year term, from the current members on the Board of Directors.
Section 5 The Treasurer
a. The Board of Directors shall select a Treasurer for a one-year (1) term at the first meeting of the Board of Directors after September 30th, and the Treasurer will remain in said position until replaced or reappointed by the Board.
b. The Treasurer may be any current member of the Board or General Membership.
c. The Treasurer will be a voting member or the Board of Directors.
d. The Treasurer cannot be elected President or Vice President unless he has served as an elected member of the Board of Directors.
e. The Treasurer will be bonded.
Section 6 Board Members
a. Elected Board members will serve a three (3) year term unless elected to fill a vacancy.
1. The board has the right to extend a term for one (1) year maximum in order to balance the election(s) for continuity purposes.
b. The members will elect an At Large Board member from both the Day and Evening Leagues and a Division Representative from each playing Division.
c. The Umpire-in-Chief of the Board shall serve for a one-year (1) term. The Umpire-in-Chief will be affirmed to the board at the first meeting of the Board of Directors after September 30th.
1. The Umpire-in-Chief will not be a voting member of the Board of Directors.
2. The Umpire-in-Chief cannot be elected President or Vice President unless he has served as an elected member of the Board of Directors.
Section 7 Board Vacancies
a. In the instance of a board vacancy, the Board of Directors may:
1. By a favorable vote of two-thirds (2/3) of the Board Members present, if a quorum, select a person to fill the vacancy or;
2. Have the nominating committee select a slate of candidates for the unexpired position, which will be filled by the election ballot mailed August, 1st to all members within the Division.
b. Any appointment filled by the Board may be effective for the remainder of the unexpired term.
c. In the event of a vacancy in the office of President, the Vice President will fill the remainder of the unexpired term. In the event of a vacancy in the office of Vice-President, the Board will select an elected Board Member to fill the remainder of that unexpired term of Vice President.
Section 8 Founding President
The founding President, Mike Staschak, will be a member of this Board. When Mike is present at a Board meeting, the total Board member count quorum and voting will increase by one.
ARTICLE V DUTIES WITHIN THE BOARD
Section 1 Board of Directors
The Board of Directors is responsible for the management and administration of the Silver League.
Section 2 President
a. The President shall preside at all meetings of the Silver League.
b. He shall preserve order therein.
c. He shall call special meetings as needed.
d. The President shall be an ex-officio member of all committees.
Section 3 Vice President
a. The Vice President shall perform the duties of the President in the Presidents absence.
b. He will carry out the duties as assigned by the President.
Section 4 Secretary
a. The Secretary shall keep accurate records of the proceedings of all Board and General meetings of the Silver League.
b. The Secretary will keep an accumulative record of approved Board minutes and General meeting minutes, which will be passed on to a newly selected secretary.
c. The Secretary will assist as needed in preparing any correspondence and will keep an accurate record of all correspondence for the League.
Section 5 Treasurer
a. The Treasurer shall keep accurate records of the income and expenditures of the Silver League.
b. The Treasurer will present an up-to-date financial report at all Board meetings.
c. Purchases for the Silver League must have approval from the Board of Directors before the Treasurer can make payment.
d. The Treasurer will present non-budgeted bills to the Board for payment approval.
e. The Treasurer will make payment of budgeted or approved non budgets bills under $ 400.00. Budgeted or approved non budgeted amounts over $ 400.00 must be paid by check, signed both by the Treasurer and one other person listed on the account.
f. The Treasurer will present a financial report for audit within three (3) days after the close of the Silver League on September 30th.
g. The Treasurer will submit a proposed budget for Board approval at the November meeting.
h. The Treasurer will be either selected or reaffirmed at the first meeting of the Board after September 30th. Upon leaving the office of Treasurer, the Treasurer will deliver all monies, properties and Silver League rights to the President who will convey these to the newly elected Treasurer.
i. Only the Officers bonded can withdraw funds from the Silver League.
Section 6 Board Members
The Board Members will perform duties as assigned by the President.
ARTICLE VI QUORUM
Section 1 Business
Adoption of any business of the Silver League will be done by having a quorum at a called meeting.
Section 2 Count
A quorum at a meeting will be a majority of the members of the Board of Directors. (In the case of a nine (9) member Board, a quorum will be five (5).
Section 3 Members
Membership of the quorum must consist of the following: the President, or in his absence, the Vice President, and any other members of the Board.
Section 4 Motions
Motions presented and seconded will need a majority vote of the Board of Directors to pass. (In the case of a nine (9) member Board, the majority vote must be at least five (5).
ARTICLE VII PARLIAMENTARY PROCEEDURE
Section 1 Roberts Rules order
The Silver League will be governed by Roberts Rules of Order on all points not adequately covered by the Constitution and By-Laws of this organization.
Section 2 Program Year
The Program Year of the Silver League will be October 1 through September 30.
Section 3 Financial Year
The fiscal (financial) year of the Silver League will be October 1 through September 30. All business of the Silver League will be based on this fiscal year.
ARTICLE VIII COMMITTEES
Section 1 Formation
Committees will be formed by the Board of Directors that are needed to carry out the programs of the Silver League.
Section 2 Duties
The Board of Directors will charge each committee with it specific duties to be carried out.
ARTICLE IX AMENDMENTS TO THE CONSTITUTION AND BY-LAWS
Section 1 - Changes
Proposed changes to the Constitution shall be presented to the Board of Directors in writing before January 1st. the president will appoint a By-law Committee and assign the proposal for them to review. All By-law changes will be sent out with the yearly registration form and must be returned with that year's form.
Section 2 Adoption
Adoption of changes will pass with 2/3 majority of the voting members. All results must be kept by the secretary for one (1) year, and these results may be looked at by any member of the league.
ARTICLE X GENERAL ELECTIONS
Section 1 Annual
a. A General Election will be held each year as needed.
b. The General Election will be held no later than August 1st for Board members.
c. A Nominating Committee appointed by the President will submit at least two (2) nominees for each position available.
Section 2 Eligibility
Paid-up members who are in good standing, that have completed, or are completing at least one (1) playing season are eligible:
a. For nomination and election
b. To receive a ballot
c. To vote
Section 3 Ballot
a. Elections will be by written ballot.
b. The candidate receiving the highest number of votes cast for any office shall be declared elected.
Section 4 Beginning Date
Elected members will begin their Board terms on October 1.
ARTICLE XI ANNUAL MEETING
Section 1 General Meeting
An
Annual
meetings
for all members of the Silver League will be held in February
and March.
Members shall be
notified by mail at least ten (10) days prior to the meetings.
Section 2 Agenda
Agenda items at the annual meeting will be:
a. The state of affairs of the organization.
b. The Financial status.
ARTICLE XII PLAYING RULES
Section 1 Proposed Changes
a. Any member of good standing in the Silver League can propose a rule change in writing to their division representative or Board Member. Proposal must be submitted by the first annual membership meeting.
b. Proposed rule changes will presented to the Board of Directors for discussion.
Section 2 Adoption
a. Adoption of a playing rule change will be approved by a majority vote of the Board of Directors, as outlined in Article VI. For example, in the case of a Board membership of nine (9), a minimum of five (5) affirmative votes are required for a change to the Silver League rules of play.
ARTICLE XIII DISSOLVEMENT
Section 1 Failure
If the Silver League fails to survive, the Board of Director will vote to dissolve the organization.
Section 2 Obligations
The Board of Directors will oversee that all legal bills of the organization will be paid or prorated upon dissolution.
Section 3 Remaining Funds
Upon dissolution, any monies remaining in the Treasury, after bills are paid, will be presented to a Board designated charity, or charities for their use.
April 24th, 2013